Frequently Asked Questions about "Procurement"

In order to participate in the procurement project of NEXCO EAST, it is necessary to be certified as a qualified person with competition participation qualification in advance and to be registered in the qualified person list.
For certification as a qualified person, see `` Information on competition qualifications "Please confirm.
However, NEXCO EAST does not use the qualification registration system for goods and services, and does not need to be registered in the qualified person list beforehand.

NEXCO EAST 's procurement projects, the conditions for competition participation qualification are determined for each project. Confirm the construction type or industry category that has been certified as a qualified person, and for each case Tender announcement (instruction) Please read carefully and check the conditions decided for each case before participating.

If you want to participate in the procurement of goods/services, you can participate if you meet the bid participation requirements decided for each case.

The documents to be submitted will differ depending on the bid announcement (instruction). Table 1 shows the basic documents and their outline.

Table 1 "Basic documents required to participate and their outline"

As described in the bid notice (instruction), it is distributed by our company's HP, electronic bidding system, or the department in charge of contract, so please obtain it.

"For distribution by HP"⇒ https://www.e-nexco.co.jp/bids/public_notice/search_service

We do not confirm any incompleteness such as omissions or omissions of seals in advance. Please check the documents at the responsibility of the bidder.

In addition, regarding the preparation of documents necessary for application, please check the "instruction for bidders" determined for each bid announcement (instruction).

"Instructions for bidders" ⇒ https://www.e-nexco.co.jp/bids/doc_download/

In the case of bidding by mail, the application form is only accepted by registered mail (* see Q8) or e-mail (* see Q9), so even if you submit the application form by bringing it, you will not be able to receive it. Please submit by mail or e-mail with plenty of time.

In the case of bidding by mail, we only accept submission of bids by registered mail (* see Q8), so even if you submit a bid by bringing it, you will not be able to receive it, so please submit it by mail with plenty of time. ..

"Registered mail", "Letter pack plus [red]" or "Correspondence service (stipulated in Article 2, Paragraph 2 of the Act on Delivery of Correspondence by Private Business Operators) that requires a" receipt signature or seal "" Refers to.

Sending method corresponding to the above:
General registered mail, simple registered mail, letter pack plus [red], motorcycle courier that requires a receipt signature or seal, etc.

Sending method that does not correspond to the above:
Regular mail, special record mail, letter pack light [blue], motorcycle courier that does not require a receipt signature or seal, Yu-pack, courier, etc.

This is a method of submitting by e-mail from one of the following e-mail addresses to the e-mail address of NEXCO EAST (the e-mail address stated in the bid announcement (manual)).

1. E-mail address registered at the time of application for competition participation qualification examination in Reiwa 3 and 4 (construction, survey, etc.)
2. E-mail address (construction, survey, goods, etc.) to be registered for each case according to the contact information of the person in charge ("instruction form for bidders")

The required documents to be submitted at the time of bidding are stipulated in the "instruction for bidders" determined for each bid announcement (instruction). Table 2 shows the basic documents that must be submitted at the time of bidding and their outline.

Table 2 "Basic documents required for submitting bid documents and their outline"

• [What is management review?]
  The management matter examination is an examination that a construction company who directly undertakes public works (construction work ordered by the country, prefecture, municipality, NEXCO EAST etc.) from the client (Article 27-23 of the Construction Business Act) .. A contractor who intends to undertake public works must undergo a management matter examination after the end of the fiscal year immediately after the day one year and seven months before the date on which the contract is signed with the orderer ( Law Enforcement Regulations Article 18-2).
  Even if you have been certified as a bid participant for public works, you cannot enter into a contract for public works if the management matter examination has expired. Therefore, in order to undertake public works, it is necessary to continue to receive the management matter examination promptly after the end of the fiscal year.
  In order to exclude defective/unqualified contractors, our company is proving that it has undergone management matter examination and has a construction business permit necessary for construction in the bid (estimation) of construction. , A copy of the general rating notification is required.

When a person other than the representative or the contracting party who has the authority regarding bidding and contract procedures prepares the bid document, delegate the authority to the agent.

When delegating, refer to the bid document of "Example (2) When the agent of the bidder creates the bid document" of the question "What are the points to keep in mind when creating the bid document?" Create a letter.

Previously, the seal certificate, etc. submitted by us was no longer necessary because the bid form was changed to the current format. (See "What are the points to keep in mind when creating a bid form?")

Please obtain the bidding form from "Instructions for bidders".
"Instructions for bidders" ⇒ https://www.e-nexco.co.jp/bids/doc_download/

The points to keep in mind when creating a bid form are as follows.

If the bid is not submitted by the deadline for submitting the bid, it is considered that the bid has been declined, so it is not necessary to submit a "decline".

However, if you decline the bid again, please submit the "Rejection Letter" by the electronic bidding system or in writing, depending on the bidding method.

After submitting the bid form, we will not allow you to decline the bid.

The points to keep in mind when creating a letter of refusal are as follows.

We do not allow any replacement, change or withdrawal of bid documents after mailing. Since the act of mailing the bid form is the same as placing the bid form in the bid box, it cannot be replaced, so the bidder should carefully check and mail the bid form.

You are free to witness the opening of the bid in the mail bidding. In addition, the bidder himself or the bidder's agent can be present at the bid opening. However, please note that in conditional general competition, nomination competition, and Large nomination competition, if you bid again immediately after opening the bid, you will be deemed to have declined the bid again if you are not present.

As a general rule, one person (one person for each company in the case of JV) can enter the bid venue. If a bidder requires a companion, be sure to obtain the permission of our bid enforcer before opening the bid.

In that case, we may ask you to explain the reason why you are required to accompany you and to prove your identity (such as showing your employee ID).

The bid opening will be carried out at the time indicated in the bid announcement (instruction). The bid opening time will not be delayed due to the circumstances of some bidders, so if you wish to be present, please allow plenty of time to travel.

If you are unable to enter the venue by the open time, you will not be able to enter on the way. Also, please note that if you do not bid at the venue when you bid again promptly after opening the bid, you will be deemed to have declined.

Please note that invalid bids are as shown in Table 3.
Also, please check the “Bidder Instructions”.
"Instructions for bidders" ⇒ https://www.e-nexco.co.jp/bids/doc_download/

Table 3 "Basic documents required when submitting a bid and their outline"

If you decline the first bid, you cannot rejoin the bid.

Re-biding is a continuation of the first bidding, and from the perspective of ensuring fair execution of bids, only the first bidder can participate in the bidding when re-biding, and the first bid is declined. Bidders cannot participate in the bid again.

There is no problem with participating in multiple similar projects. However, we do not allow you to decline after a successful bid is made. In the unlikely event that you are declined, It may be considered as dishonest behavior and qualification suspension measures may be taken.

If the bid is not submitted by the deadline for submitting the bid, it is considered that the bid has been declined, so it is not necessary to submit a "decline".

There will be no disadvantageous treatment for participation in future bidding procedures due to refusal.

Large In the case of a designated nomination bid, you do not need to submit the "Competition Participation Qualification Confirmation Application" if you receive the bid nomination notice.

However, if you have not received a bid nomination notice, you need to prepare a "Competition Participation Qualification Confirmation Application Form" and submit it by post to confirm your eligibility for participation.

You can participate by electronic bidding if the bid announcement (instruction) states that the bid method is "electronic bid" or "electronic bid or mail bid." You can also search using the electronic bidding system.

If you first submitted your application by e-bidding, It is not possible to change the bid method (transfer to bid by mail) on the way.

In addition, when participating by electronic bidding, please read the "Instructions for bidders [electronic bidding]" carefully before proceeding.
"Instructions for bidders" ⇒ https://www.e-nexco.co.jp/bids/doc_download/
"Electronic bidding" ⇒ https://www.e-nexco.co.jp/bids/auction_info/electron/

If you want to participate by electronic bidding, please register as an electronic bid user with an IC card issued by a private certificate authority.

Please refer to the Contractor Operation Manual for the operation method of electronic bidding.
"Contractor Operation Manual" ⇒ https://www.e-nexco.co.jp/bids/auction_info/electron/

Please be aware of the following points when registering as a user.

1. For the vendor number, enter the 9-digit number obtained by removing the second digit from the left from the 10-digit number when we were certified as a qualified person.
2. For the trade name or name, enter the name of your company that we have certified as a qualified person. When inputting, do not change "Co., Ltd." to "Co., Ltd.", and enter "(shares)" in full width.
3. We do not issue user IDs and passwords, so please leave them blank.
   "Contractor Operation Manual" ⇒ https://www.e-nexco.co.jp/bids/auction_info/electron/

When submitting applications, etc. by e-bidding, pay attention to the version of each application as shown in Table 4 and prepare the application, and submit the application compressed using the specified compression method. If you use an application other than those listed in Table 4, consult the contracting department listed in the bid announcement (instruction).

Table 4 "Version of application used and compression method"

If the capacity of the application form for electronic bidding is exceeded, fill in the required items on the instruction form of "Instructions for bidders [electronic bidding]" and send it by registered mail together with the application form (* Q8). Or please submit by e-mail (* Q9).

In electronic bidding, please attach the application form after attaching the instruction form that describes the necessary items to the application attachment field.

If the capacity of the electronic bidding breakdown exceeds the capacity that can be attached, fill in the required items in the instruction form of "Instructions for bidders [electronic bidding]" and submit the bidding documents (breakdown, notification of comprehensive rating value). Please submit by registered mail etc. (* Q8) together with the letter (copy) etc.

For electronic bidding, please attach the instruction form stating the necessary items to the breakdown attachment field and submit the bid.

We do not need to attach the proposal value in the comprehensive evaluation bidding method. Please attach the bidding documents (breakdown report, comprehensive rating notification (copy), etc.) to the attached field on the bid screen and submit the bid.

In the case of a survey, please attach the “Competition Participation Qualification Application Form” to the itemization column and submit the bid form.

You can make an electronic contract using the electronic contract service "CECTRUST-Light". Please check the following page for details.
⇒ https://www.e-nexco.co.jp/bids/auction_info/contract/